Students will be housed at the nearby Embassy Suites hotel with options of a single or double (shared) room based on a room block provided by the Symposium. All hotel reservations must be made through the room block. This block of rooms are reserved for arrival on Wednesday, August 10 and departure on Saturday, August 20. If you plan to arrive earlier or depart later, you will be responsible for paying the entire cost of the room unless a roommate is available. If you wish to share a room with a specific person, each of you should indicate that request on your registration form.
Upon check-in, the hotel will require you provide a credit card to cover any incidental charges during your stay; incidental charges are not included in your housing payment.
Your housing payment includes the rate of the room & all applicable taxes/fees.
Transportation
Transportation to and from Embassy Suites, and around the Fermilab site will be provided for the students, Monday - Saturday. There will be shuttle service provided on Sunday to transport students to a local train station, to take the train into Chicago & return back to the hotel in the evening. Also, a shuttle will be available for service to downtown Naperville for those who choose not to go to Chicago.
Students need to provide their own transportation to/from the airport and anything other than the events listed on the agenda. Unfortunately, there is not an easy route for bus service or public transportation from O'Hare or Midway Airports to Embassy Suites. However you may take the Blue Line from O'Hare or the Orange Line from Midway to the Ogilvie Train Station. The Metra provides train service from Ogilvie Train Station to the Naperville stop. Once at the Naperville train station you will need to either use taxi service to the hotel or use pre-arranged shuttle service with the hotel. Please contact the hotel directly to make these arrangements.
Alternatively, taxi service is costly thus we suggest using a shared limousine service. We suggest using A-1 Limousine or West Suburban Limousine. All rates include all taxes and tolls however gratuity for the driver is not included. The standard gratituity it 15%.
Meals
Breakfast: Embassy Suites offers a free made-to-order breakfast every day which is included in your room rate.
Lunch: Students will be on their own for lunch. During session days, the Fermilab Cafeteria will be open and accepts cash (USD), Visa and MasterCard credit cards. On Sunday, the "free day" students are on their own.
Dinner: Fermi Research Alliance, LLC. will host a reception, pizza night and banquet night in which covers three nights. Embassy Suites offers an evening reception with complimentary drinks and hor dourves every evening. Otherwise students are responsible for their own dinner.
Restaurants within walking distance from the hotel include: Bricks Wood Fire Pizza, Jason's Deli, Naf Naf Grill and Subway just to name a few.