Overview of the PIP II CD-1 Risk Management Workshop

12 Jul 2018, 07:30 → 13 Jul 2018, 16:30 US/Central

The Big Room (Building 327)

Marc Kaducak (Fermilab)

Purpose of the Risk Management Workshop

The Proton Improvement Plan-II (PIP-II) will provide powerful, high-intensity proton beams to Fermilab’s experiments. The increased beam power will position Fermilab as the leading laboratory in the world for accelerator-based neutrino experiments. PIP-II will also provide a flexible platform for further enhancement of the Fermilab accelerator complex to extend this leadership to the full range of particle physics research based on intense beams in the decades to come.  PIP-II received Mission Need Approval (CD-0) in November 2015 and is aiming for CD-1 approval in July 2018 and CD-2/3a in 2019, pending project funding levels.

In preparation for CD-2/3a, and recognizing that the PIP-II project is moving towards a Director’s Review in December 2018, the management team will conduct a focused risk management workshop on the project risks.  The risk management workshop will focus on reviewing existing risks, identifying new risks, conducting assessments and supporting a basis for cost, schedule and scope risk management.

The link to the PIP-II Risk Register is here:

 https://fermipoint.fnal.gov/organization/ocoo/ippm/Lists/Risk%20Register/PIP-II-Project-Risks.aspx

 

Thursday, 12 July

07:30 → 10:00 Opening Session

07:30 Participant Meet and Greet

08:00 Welcome and Introductions

Speaker: Marc Kaducak (Fermilab)

08:05 Workshop Purpose and Objectives

General goals of the workshop, expected outcomes, agenda

Speaker: Marc Kaducak (Fermilab)

08:15 Organization of Workshop, Roles and Responsibilities

Workshop structure and who does what/when

Speaker: Keith Molenaar

Slides Risk_Management_Introduction.pptx

08:45 Risk Assessment Exercise I

Risk assessment exercise to raise awareness on our own internal risk assumptions and biases

Speaker: Keith Molenaar

09:00 PIP II Overview

High-level scope of project, organizational structure of project team, summary of top risks/risk categories

Speaker: Marc Kaducak (Fermilab)

Slides PIP-II_Overview_-_Kaducak.pptx

09:30 PIP II Risk Management

General structure and status of PIP II risk management approach

Speaker: Lucas Taylor

Slides 2018-07-12---PIP-II-Risk-Workshop---Lucas-Taylor.pptx

10:00 → 10:15 Break

10:15 → 12:00 Risk Session #1: Conventional Facilities

Facilitator Keith Molenaar, note-taker Allan Rowe

10:15 Technical Scope and Schedule Review

Brief summary of the technical scope of each system. Discuss key assumptions for scope, design, estimate and/or schedule. Present key system interfaces. Can present categories of risks, but not individual risks.

Speaker: Steven Dixon (Fermi National Accelerator Laboratory)

Slides PIP-II_RW_CF_12JUL18_v1.pdf PIP-II_RW_CF_12JUL18_v1.pptx

10:45 In-Depth Risk Review

• Review major existing risks. • Invitation to identify new risks, particularly from external participants. • Review existing risk handling strategies, quantify effectiveness of mitigation actions, and capture any new risk handling strategies.

12:00 → 13:00 Lunch

13:00 → 14:00 Risk Session #1: Conventional Facilities: (Continued)

Facilitator Keith Molenaar, note-taker Allan Rowe

13:00 In-Depth Risk Review (continued)

14:00 → 15:30 Risk Session #2: Accelerator Systems, Installation & Upgrades

Facilitator Keith Molenaar, note-taker Alex Martinez

14:00 Technical Scope and Schedule Review

Brief summary of the technical scope of each system. Discuss key assumptions for scope, design, estimate and/or schedule. Present key system interfaces. Can present categories of risks, but not individual risks.

Speakers: Fernanda Gallinucci Garcia (Fermilab), Dr Ioanis Kourbanis (Fermilab), Paul Derwent (Fermilab)

IC-Risk PIP-II_Risk_L2_IC.pdf

Slides Acc Systems PIP-II_Risk_L2_121_5_Presentation_OutlineV1.pptx

14:30 In-Depth Risk Review

• Review major existing risks. • Invitation to identify new risks, particularly from external participants. • Review existing risk handling strategies, quantify effectiveness of mitigation actions, and capture any new risk handling strategies.

Friday, 13 July

08:00 → 10:45 Risk Session #3: SRF and Cryo Systems

Facilitator Keith Molenaar, note-taker Jeremiah Holzbauer

08:00 Risks from BARC and RRCAT

Speakers: Mr Satish Chandra Joshi (Raja Ramanna Centre for Advanced technology), Srinivas Krishagopal (Bhabha Atomic Research Center)

Slides PIP-II_Risk_Analysis_Indian_perspective.pptx

08:30 Risk Viewed from CEA

Speaker: Olivier Napoly

Slides napoly

08:45 Technical Scope and Schedule Review

Brief summary of the technical scope of each system. Discuss key assumptions for scope, design, estimate and/or schedule. Present key system interfaces. Can present categories of risks, but not individual risks.

Speaker: Dr Genfa Wu (FNAL/TD)

Risk Identification Risk_register_SRFCRYO_v2.xlsx

Slides PIP-II_Risk_L2_Presentation_SRFCRYO_v2.pptx

09:15 In-Depth Risk Review

• Review major existing risks. • Invitation to identify new risks, particularly from external participants. • Review existing risk handling strategies, quantify effectiveness of mitigation actions, and capture any new risk handling strategies.

10:45 → 11:00 Break

11:00 → 12:30 Risk Session #4: Project Management Systems

Facilitator Keith Molenaar, note-taker Arkadiy Klebaner

11:00 Technical Scope and Schedule Review

• Brief summary of the technical scope of each system. Discuss key assumptions for scope, design, estimate and/or schedule. Present key system interfaces. Can present categories of risks, but not individual risks.

Speaker: Marc Kaducak (Fermilab)

Slides PIP-II_PM_Risks.pptx

11:30 Risks from UK

Speaker: Mr peter mcintosh (STFC Daresbury Laboratory)

Slides PIP-II_STFC_Risk_Management.pptx

12:00 In-Depth Risk Review

• Review major existing risks. • Invitation to identify new risks, particularly from external participants. • Review existing risk handling strategies, quantify effectiveness of mitigation actions, and capture any new risk handling strategies

12:30 → 14:00 Lunch and Preparation of Wrap-Up Presentations

Technical session leaders prepare for out-briefs

14:00 → 15:30 Risk Management Summary and Wrap-Up

14:00 Conventional Facilities Summary

Summary of key takeaways

Speaker: Steven Dixon (Fermi National Accelerator Laboratory)

Slides PIP-II_RW_CF_KT_13JUL18.pdf PIP-II_RW_CF_KT_13JUL18.pptx

14:10 Accel., Instal. & Upgrades Summary

Summary of key takeaways

Speakers: Fernanda Gallinucci Garcia (Fermilab), Dr Ioanis Kourbanis (Fermilab), Paul Derwent (Fermilab)

121.3, 121.4, 121.5 Slides PIP-II_Risk_L2_Summary.pptx

14:20 SRF and Cryo Systems Summary

Summary of key takeaways

Speaker: Dr Genfa Wu (FNAL/TD)

14:30 Project Management Systems Summary

Summary of key takeaways

Speaker: Marc Kaducak (Fermilab)

14:40 Risk Workshop Plus-Delta

Discussion of the participants’ opinions of the workshop

Speaker: Keith Molenaar

15:00 On-going Risk Management Process Improvements

Observations on the workshop and the project’s risk process

Speakers: Keith Molenaar, Lucas Taylor

15:15 Management Assessment and Observations

Summary remarks and wrap-up

Speaker: Marc Kaducak (Fermilab)

15:30 → 16:30 Adjourn (followed by management discussion on next steps)