-
Opening day
-
Submission deadline
Early career scientists can register and submit abstracts for the poster session here. There is a limited amount of available space. Abstracts are reviewed and selected by members of the Users Executive Committee (UEC). Abstracts are due by July 1st, 2024.
Please reach out to Prabhjot Singh ([email protected]) and Sophie Middleton ([email protected]) if you have any questions.
General Information:
-
The poster session is Wednesday evening, July 10, 2024.
-
A review panel will judge the posters. The judging times of the posters will be announced before the Users Meeting.
-
Awards are given to the best three posters, where UEC sponsors the prizes.
-
The printing on the poster should be readable by reviewers. It is highly recommended to use font that is visible from ~4ft.
-
Graphs & photos should be high resolution.
-
Please pick up your posters by Thursday evening, July 11, 2024. We will discard remaining posters on July 12, 2024.
-
Additional detailed information regarding the poster session will
follow after the abstract selection.
Poster Instructions:
- Only one presenter per poster.
- Contestants must be able to explain the content of the poster.
-
All posters must be 3 x 4 feet (landscape or portrait are ok), where larger posters are disqualified.
-
You are welcome to print at your home institution, but you also have the option to use Fermilab print services (see below). There is an opportunity to print the POSTER at Fermilab using if you follow all the below step and set it by July 5, 2024.
Mandatory Requirements to print and present posters
-
Use the Scientific Poster template at the bottom of this page (only PowerPoint templates are available): https://www.fnal.gov/faw/designstandards/templates/index.html
-
Request a Fermilab Poster report number from Fermilab Technical Publications https://techpubs.fnal.gov/ following the steps in these two drop downs:
+Submitting a Technical Publication
+Acknowledgement/Copyright/Disclaimer -
Add your poster number to the upper right corner area in the blue and the proper acknowledgement at the bottom left corner of your poster and upload the poster to Fermilab Technical Publications https://techpubs.fnal.gov/
-Your poster will need to be approved by ORTA/Export Control/CUI before you can present it.
Email the FINAL version of your poster for printing in PDF format to Cindy Arnold [email protected]. Requestors are responsible for securing their own payment method. The cost is $7 per sq/ft so a 36x48 poster would cost $84. Please include a Fermilab project/task code to charge back the poster or arrangements will be made for you to pay the Fermilab cashier. You will receive a receipt for reimbursement to provide to your university/institution. Posters will be printed on light weight fabric. This is the ideal material for those who travel as you can fold it and put it in your luggage, and it does not tear.
Upon submitting your poster to Cindy Arnold, a ticket will be created for you in Service Now. You will receive two email notifications. The first to let you know your poster has been added to the print queue and a second to notify you your poster has been printed and can be picked up from Print Services located in Wilson Hall – ground floor, northeast side by the revolving door leading out to the IERC courtyard.
It is the author’s responsibility to ensure that their poster has been approved by ORTA/Export Control/CUI before it is publicly presented. If you have any questions or would like to check the status of your poster, email [email protected] and include your poster number in the email.