Cancellations
Cancellations must be communicated in writing via email to the Nuclear Structure 2018 Local Organizing Committee at nuclearstructure@frib.msu.edu.
For participant cancellations, pre-paid registration fees are refundable less a $100 USD processing fee if notification of cancellation is received in writing by Monday, 2 July 2018. Cancellations after 2 July 2018 may result in forfeiture of the entire delegate registration fee; however, a substitute registrant will be accepted. Refunds may be granted for no-shows under extenuating circumstances at the sole discretion of the conference organizers.
For Sponsorship cancellations, sponsorship fees are non-refundable.
For Exhibition cancellations, pre-paid booths fees are refundable less a $200 USD processing fee if notification is received in writing by Monday, 4 June 2018. Cancellations after Monday, 4 June 2018 will result in forfeiture of the entire exhibitor registration fee. Refunds will be made by credit card or check, depending on the original payment method.
Cancellations must be made in writing via email to nuclearstructure@frib.msu.edu
Payments
For participants, payment is required upon registering via the Facility for Rare Isotope Beams (FRIB) CASHNet store with a Visa or MasterCard. Nuclear Structure 2018 also accepts certified checks and bank transfers using the Bank Transfer Registration option. Payment is expected within 14 days of registration.
For Exhibitors and sponsorships, payment is required upon registering via the Facility for Rare Isotope Beams (FRIB) CASHNet store with a Visa or MasterCard. Invoices can be provided upon request only for payment of Exhibitor Booth Fees. Should you require an invoice, please send an email to nuclearstructure@frib.msu.edu.
Please note: Booth space cannot be guaranteed until full payment has been received.
Booth Etiquette
During Exhibition opening hours, booths should be attended by an authorized representative, technically qualified to explain and demonstrate the equipment or services displayed.
The Conference reserves the right to remove any display that, because of noise or other objectionable features, detracts from the scientific and educational nature of the exhibit.
Sub-letting
Exhibitors are not permitted to sublet booths or portions of booths to non-registered companies or individuals.
Compliance
The Exhibitor assumes all responsibility for compliance with all pertinent ordinances, resolutions and codes of duly authorized local, state, and federal governing bodies concerning fire, safety and health, together with the rules and regulations of Michigan State University (MSU) and the Facility for Rare Isotope Beams (FRIB).
Storage, Set up and Dismantling
Because of the limited storage space we cannot guarantee to fulfill all requirements concerning the storage space. Please take this into consideration for the delivery of your material. Neither Michigan State University (MSU), the Facility for Rare Isotope Beams (FRIB), nor the Department of Energy, assume any liability for damage and theft.
Time schedule for set up and dismantling is as follows:
Set up times: Sunday, 5 August 2018 5pm-9pm and Monday, 6 August 2018 7am-9am
Tear down time: Thursday, 9 August 2018 5pm-6pm
Information on sending materials will be announced 12 weeks prior to the conference.
Logo Usage
Upon registering as an Exhibitor in the Nuclear Structure 2018 Industrial Exhibition or a Sponsor of the Nuclear Structure 2018 Conference, you grant Nuclear Structure 2018 permission to use your company’s logo in promotional materials including on the conference website, program, and applicable signage.
Upon receiving written confirmation of payment in full from Nuclear Structure 2018, please send your company logo graphic (300 dpi or greater) to nuclearstructure@frib.msu.edu for inclusion in the Nuclear Structure 2018 Conference program and on the conference website.
Hold Harmless Clause
The Exhibitor assumes the entire responsibility and liability for losses, damages, and claims arising out of Exhibitor’s activities in the National Superconducting Cyclotron Laboratory (NSCL) and the Facility for Rare Isotope Beams (FRIB) and will indemnify, defend, and hold harmless Michigan State University (MSU), the Facility for Rare Isotope Beams (FRIB), and the Department of Energy, as well as their respective agents and employees, from any and all such losses, damages, and claims.