Sep 26 – 30, 2016
Fermilab - Wilson Hall
US/Central timezone

Vendor Exhibition

**Registration Opens February 1, 2016**

Exhibitors Prospectus

Vendors of products and services in laser safety and education are invited to exhibit at the 11th DOE Laser Safety Officer Workshop.  Exhibitor registration will provide you with space to exhibit and admission to the Workshop and Banquet Dinner. 

Workshop Dates:


September 27-29, 2016


Fermi National Accelerator Laboratory
Wilson & Pine Streets
Wilson Hall
Batavia, IL 50510

Exhibit Hall Hours:

Wednesday, September 28, 2016 
2:00 pm – 5:00 pm

Set Up Hours:

Wednesday, September 28, 2016
8:00 am – 12:30 pm

Tear Down Hours:

Wednesday, September 28, 2016
5:00 pm – 6:00 pm

What is Provided:

  • Two exhibitor badges
  • Two complimentary workshop registrations
  • Two complimentary banquet dinner tickets *
  • One folding utility table (72" x 30" polyethylene table top). Please note all exhibitor material must fit within this space
  • Two chairs
  • Wireless internet access
  • Electrical outlet available upon request


* Additional company members who are interested in attending the Banquet Dinner are invited to purchase tickets for an additional fee of $50 per person.


  • US$ 500.00


Exhibitor Sign-Up Deadline

  • Monday, August 1, 2016
  • Exhibit space is limited and is assigned on a first come/first served basis.  


What is NOT Provided:


  • Computer equipment and power cords
  • Travel arrangements


Limited security will be provided for the Exhibit Hall during the duration of the conference. We strongly recommend that you do NOT leave items of value to the booth or leave your booth unattended during show hours.

Shipping to the show:

Exhibits can be shipped in advance and stored for up to 7 days prior to the workshop. For assistance with delivery or shipping arrangements, please contact Melody Saperston at 630-840-2222

Exhibitor Guidelines:

  • Arrive on time for show hours
  • Provide a minimum of one person to staff the station at all times during exhibit hall hours
  • Bring literature and promotional giveaways of nominal value ($25 or less) – we expect up to 200 attendees at the conference – plan accordingly
  • Exhibitor agrees to use signage and graphics supplied by the LSO workshop
  • Exhibitor assumes responsibility for booking and paying for his or her own travel and expenses
  • Exhibitor assumes responsibility for any personal or company-specific items throughout the show


Hotel Accommodations:

A block of rooms has been reserved at:

Hyatt House/Hyatt Place Chicago/Naperville/Warrenville
27554 Maecliff Drive, Warrenville, IL‎ (630) 836-2960
Hyatt House and Hyatt Place hotels in Warrenville are offering a rate of $86 per night plus 10.64% tax. Hyatt House rooms include a hot breakfast, beer and wine and appetizers, Monday thru Thursday evenings from 5:30 p.m. to 9:00 p.m., and free wi-fi. Hyatt Place rooms include a hot breakfast and free wi-fi. Both hotels are located about 6 miles from Wilson Hall. Free shuttle service is available from Hyatt Place and Hyatt House to and from Fermilab, however gratuity for the driver is not included.
Reservations may be made at: Hyatt House or Hyatt Place.

Comfort Inn & Suites
1555 East Fabyan Parkway, Geneva, IL 60134
Comfort Inn & Suites, is a proud recipient of the 2014 Gold Award. Earning a Gold Award means ranking in the top 10% of our hotels within each Choice brand. These properties achieve high marks for providing exceptional guest services and facilities. Your morning will be started right each day, with Complimentary Hot Breakfast. Featuring: Daily changing menu of Eggs & Sausage, Belgian Waffles, Fresh Fruit, Hot and Cold Cereals, Assorted Baked Goods delivered daily, Freshly Brewed Coffee, Fruit Juices, and more. Evening snack Monday-Thursday from 4:00pm to 6:00pm. Shuttle service is available.
Reservations may be made at: Comfort Inn, Geneva

Hilton Garden Inn
28351 Dodge Drive, Warrenville, IL, 60555
Hilton Garden Inn, received the 2015 TripAdvisor Certificate of Excellence Award. This honor is awarded to establishments that achieve outstanding traveler reviews on TripAdvisor, the world’s largest travel site. Our staff takes great pride in consistently offering an exceptional experience to our guests. offers a range of excellent amenities including a 24-hour business center, full-size heated pool, and complimentary WiFi access.  Start the day with a delicious cooked-to-order breakfast in the Garden Grille & Bar and choose from an expansive selection of cooked-to-order dishes and light continental breakfast items. The 24-hour Pavilion Pantry stocks a wide variety of refrigerated meals and snacks that can be cooked in the microwave of your in-room hospitality center. Use the in-room dining service and have a delicious dinner brought to your room.
Reservations may be made at : Hilton Garden Inn at a discounted rate of $108 per night.


Cancellation Policy:

  • Before August 15, 2016 – full refund less $50 processing fee
  • After August 15, 2016– no refund


Show Contact:

If you have additional questions or require assistance, please contact:

Melody Saperston
LSO Exhibit Coordinator
Fermi National Accelerator Laboratory
Phone: 630-840-2222
Email: [email protected]