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Opening day
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Submission deadline
For the first time, Snowmass 2022 will include poster presentations.
Poster presentations will be held both live/in-person and virtually. Poster abstract submission is closed.
The YouTube playlist of submitted poster videos can be viewed here.
Poster PDF and Videos
All presenters (in-person and remote) should upload a ~1-3 min video to Indico along with their poster pdf. The videos will be played in a loop during coffee breaks and during the live poster session at the meeting, appearing both on the meeting zoom session as well as in the main screen in the plenary auditorium. Participants will be encouraged to view further details on Indico and to contact presenters via Slack. In-person participants will also be encouraged to visit in-person posters for live discussions. The videos will be used in the judging of non-in-person criteria for the poster presentations (see below).
Posters and poster videos must correspond to the title and content of the abstract listed in the program. The video should briefly introduce the topic and main content of the poster. It should specify the poster’s contribution number, whether it is live or in-person, the slack username and email address of the presenter, and whether the presenter is an early career member (broadly construed). Presenters should use Zoom or similar software to record their presentations and upload the video file (mp4) along with a pdf of their poster itself to their contribution entry in Indico. Posters and videos must be uploaded to Indico by Monday, July 11 (one week before Snowmass) to be eligible for an award.
Presenters are encouraged to view the APS material on Logistics for Poster Presenters and Tips for Presenting a Scientific Poster.
In-person posters
For in-person posters, easels and push pins or similar mounting hardware will be provided. Posters must fit within a 32" x 40" area in "portrait" orientation. Presenters are expected to set up their posters in the specified location at least 30 minutes prior to the start of the poster session, and stay with their posters during the entire session.
Virtual posters
There will be no remote / live Zoom session for remote posters. As described above, the poster videos will be played during the meeting. Interactions with virtual poster participants will be encouraged to proceed on Slack.
Accessibility-related instructions for posters
Following these guidelines will make your poster more accessible to people with colorblindness or low vision, and/or who are participating virtually. We strongly encourage you to follow these guidelines, and they will be one criterion by which posters will be judged for poster prizes.
- Fonts: Make sure fonts are at least size 14 and that there is good contrast between text and background. Avoid all-caps text.
- Colors: Avoid using color alone to convey information in plots, or check to make sure that colors in plots are distinguishable to those with colorblindness. A few tools that can help with this:
- For determining whether the color scheme you already use is accessible:
- Color Oracle
- Color Contrast Analyser from the Paciello Group
- For choosing a new accessible color scheme, here is one from the Belle-II collaboration (scroll to the bottom)
- Alt-text: For electronic versions of posters, make "alt-text" descriptions for images, which make their content accessible to people who use screen-reader technology.
Awards
Awards sponsored by Universe and Symmetry will be given during the conference for the best posters early career members (broadly construed, self-identified in the videos). Two awards will be given based solely on the posted poster videos and poster pdfs, all posters are eligible for these awards. Two additional awards will be given including consideration of in-person criteria.
Posters will be judged based on the following criteria:
Content (40 points)
- Objectives stated
- Significance/relevance stated
- Project design and execution explained
- Interpretation of results and/or current progress included
Display (20 points)
- Clarity of illustrations, graphics, figures, photos, etc.
- Spelling, grammar, sentence structure, lack of excessive jargon
- Ability to be understood by general audience without comment
- Accessibility (see guidelines above)
Recorded Presentation (20 points)
- Clarity of presentation
- Effective use of materials
In-person posters (40 points)
- Ability to provide explanations and answer questions
- Effective use of materials
The Poster Judging Committee members are listed here.
Sponsors:
