Overview of the PIP II CD-1 Risk Management Workshop

chaired by Marc Kaducak (Fermilab)
from to (US/Central)
at Building 327 ( The Big Room )
Description

Purpose of the Risk Management Workshop

The Proton Improvement Plan-II (PIP-II) will provide powerful, high-intensity proton beams to Fermilab’s experiments. The increased beam power will position Fermilab as the leading laboratory in the world for accelerator-based neutrino experiments. PIP-II will also provide a flexible platform for further enhancement of the Fermilab accelerator complex to extend this leadership to the full range of particle physics research based on intense beams in the decades to come.  PIP-II received Mission Need Approval (CD-0) in November 2015 and is aiming for CD-1 approval in July 2018 and CD-2/3a in 2019, pending project funding levels.

In preparation for CD-2/3a, and recognizing that the PIP-II project is moving towards a Director’s Review in December 2018, the management team will conduct a focused risk management workshop on the project risks.  The risk management workshop will focus on reviewing existing risks, identifying new risks, conducting assessments and supporting a basis for cost, schedule and scope risk management.

The link to the PIP-II Risk Register is here:

 https://fermipoint.fnal.gov/organization/ocoo/ippm/Lists/Risk%20Register/PIP-II-Project-Risks.aspx

 

Go to day
  • Thursday, July 12, 2018
    • 07:30 - 10:00 Opening Session
      • 07:30 Participant Meet and Greet 30'
      • 08:00 Welcome and Introductions 5'
        Speaker: Marc Kaducak (Fermilab)
      • 08:05 Workshop Purpose and Objectives 10'
        General goals of the workshop, expected outcomes, agenda
        Speaker: Marc Kaducak (Fermilab)
      • 08:15 Organization of Workshop, Roles and Responsibilities 30'
        Workshop structure and who does what/when
        Speaker: Keith Molenaar
        Material: Slides powerpoint file
      • 08:45 Risk Assessment Exercise I 15'
        Risk assessment exercise to raise awareness on our own internal risk assumptions and biases
        Speaker: Keith Molenaar
      • 09:00 PIP II Overview 30'
        High-level scope of project, organizational structure of project team, summary of top risks/risk categories
        Speaker: Marc Kaducak (Fermilab)
        Material: Slides powerpoint file
      • 09:30 PIP II Risk Management 30'
        General structure and status of PIP II risk management approach
        Speaker: Lucas Taylor
        Material: Slides powerpoint file
    • 10:00 - 10:15 Break
    • 10:15 - 12:00 Risk Session #1: Conventional Facilities
      Facilitator Keith Molenaar, note-taker Allan Rowe
      • 10:15 Technical Scope and Schedule Review 30'
        Brief summary of the technical scope of each system.  Discuss key assumptions for scope, design, estimate and/or schedule.  Present key system interfaces.  Can present categories of risks, but not individual risks.
        Speaker: Steven Dixon (Fermi National Accelerator Laboratory)
        Material: Slides powerpoint file pdf file
      • 10:45 In-Depth Risk Review 1h15'
        •	Review major existing risks.
        •	Invitation to identify new risks, particularly from external participants.
        •	Review existing risk handling strategies, quantify effectiveness of mitigation actions, and capture any new risk handling strategies.
        
    • 12:00 - 13:00 Lunch
    • 13:00 - 14:00 Risk Session #1: Conventional Facilities: (Continued)
      Facilitator Keith Molenaar, note-taker Allan Rowe
      • 13:00 In-Depth Risk Review (continued) 1h0'
    • 14:00 - 15:30 Risk Session #2: Accelerator Systems, Installation & Upgrades
      Facilitator Keith Molenaar, note-taker Alex Martinez
      • 14:00 Technical Scope and Schedule Review 30'
        Brief summary of the technical scope of each system.  Discuss key assumptions for scope, design, estimate and/or schedule.  Present key system interfaces.  Can present categories of risks, but not individual risks.
        Speakers: Paul Derwent (Fermilab), Fernanda Gallinucci Garcia (Fermilab), Dr. Ioanis Kourbanis (Fermilab)
        Material: IC-Risk pdf file Slides powerpoint filedown arrow
      • 14:30 In-Depth Risk Review 1h0'
        •	Review major existing risks.
        •	Invitation to identify new risks, particularly from external participants.
        •	Review existing risk handling strategies, quantify effectiveness of mitigation actions, and capture any new risk handling strategies.
  • Friday, July 13, 2018
    • 08:00 - 10:45 Risk Session #3: SRF and Cryo Systems
      Facilitator Keith Molenaar, note-taker Jeremiah Holzbauer
      • 08:00 Risks from BARC and RRCAT 30'
        Speakers: Mr. Satish Chandra Joshi (Raja Ramanna Centre for Advanced technology), Srinivas Krishagopal (Bhabha Atomic Research Center)
        Material: Slides powerpoint file
      • 08:30 Risk Viewed from CEA 15'
        Speaker: Olivier Napoly
        Material: Slides pdf file
      • 08:45 Technical Scope and Schedule Review 30'
        Brief summary of the technical scope of each system.  Discuss key assumptions for scope, design, estimate and/or schedule.  Present key system interfaces.  Can present categories of risks, but not individual risks.
        Speaker: Dr. Genfa Wu (FNAL/TD)
        Material: Risk Identification excel file Slides powerpoint file
      • 09:15 In-Depth Risk Review 1h30'
        •	Review major existing risks.
        •	Invitation to identify new risks, particularly from external participants.
        •	Review existing risk handling strategies, quantify effectiveness of mitigation actions, and capture any new risk handling strategies.
    • 10:45 - 11:00 Break
    • 11:00 - 12:30 Risk Session #4: Project Management Systems
      Facilitator Keith Molenaar, note-taker Arkadiy Klebaner
      • 11:00 Technical Scope and Schedule Review 30'
        •	Brief summary of the technical scope of each system.  Discuss key assumptions for scope, design, estimate and/or schedule.  Present key system interfaces.  Can present categories of risks, but not individual risks.
        Speaker: Marc Kaducak (Fermilab)
        Material: Slides powerpoint file
      • 11:30 Risks from UK 30'
        Speaker: Mr. peter mcintosh (STFC Daresbury Laboratory)
        Material: Slides powerpoint file
      • 12:00 In-Depth Risk Review 30'
        •	Review major existing risks.
        •	Invitation to identify new risks, particularly from external participants.
        •	Review existing risk handling strategies, quantify effectiveness of mitigation actions, and capture any new risk handling strategies
    • 12:30 - 14:00 Lunch and Preparation of Wrap-Up Presentations
      Technical session leaders prepare for out-briefs
    • 14:00 - 15:30 Risk Management Summary and Wrap-Up
      • 14:00 Conventional Facilities Summary 10'
        Summary of key takeaways
        Speaker: Steven Dixon (Fermi National Accelerator Laboratory)
        Material: Slides powerpoint file pdf file
      • 14:10 Accel., Instal. & Upgrades Summary 10'
        Summary of key takeaways
        Speakers: Paul Derwent (Fermilab), Fernanda Gallinucci Garcia (Fermilab), Dr. Ioanis Kourbanis (Fermilab)
        Material: 121.3, 121.4, 121.5 Slides powerpoint file
      • 14:20 SRF and Cryo Systems Summary 10'
        Summary of key takeaways
        Speaker: Dr. Genfa Wu (FNAL/TD)
      • 14:30 Project Management Systems Summary 10'
        Summary of key takeaways
        Speaker: Marc Kaducak (Fermilab)
      • 14:40 Risk Workshop Plus-Delta 20'
        Discussion of the participants’ opinions of the workshop
        Speaker: Keith Molenaar
      • 15:00 On-going Risk Management Process Improvements 15'
        Observations on the workshop and the project’s risk process
        Speakers: Keith Molenaar, Lucas Taylor
      • 15:15 Management Assessment and Observations 15'
        Summary remarks and wrap-up
        Speaker: Marc Kaducak (Fermilab)
    • 15:30 - 16:30 Adjourn (followed by management discussion on next steps)