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Overview of the PIP II CD-1 Risk Management Workshop

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The Big Room (Building 327)

The Big Room

Building 327
Marc Kaducak (Fermilab)
Description

Purpose of the Risk Management Workshop

The Proton Improvement Plan-II (PIP-II) will provide powerful, high-intensity proton beams to Fermilab’s experiments. The increased beam power will position Fermilab as the leading laboratory in the world for accelerator-based neutrino experiments. PIP-II will also provide a flexible platform for further enhancement of the Fermilab accelerator complex to extend this leadership to the full range of particle physics research based on intense beams in the decades to come.  PIP-II received Mission Need Approval (CD-0) in November 2015 and is aiming for CD-1 approval in July 2018 and CD-2/3a in 2019, pending project funding levels.

In preparation for CD-2/3a, and recognizing that the PIP-II project is moving towards a Director’s Review in December 2018, the management team will conduct a focused risk management workshop on the project risks.  The risk management workshop will focus on reviewing existing risks, identifying new risks, conducting assessments and supporting a basis for cost, schedule and scope risk management.

The link to the PIP-II Risk Register is here:

 https://fermipoint.fnal.gov/organization/ocoo/ippm/Lists/Risk%20Register/PIP-II-Project-Risks.aspx

 

  • Thursday, 12 July
    • 07:30 → 10:00
      Opening Session
      • 07:30
        Participant Meet and Greet 30m
      • 08:00
        Welcome and Introductions 5m
        Speaker: Marc Kaducak (Fermilab)
      • 08:05
        Workshop Purpose and Objectives 10m
        General goals of the workshop, expected outcomes, agenda
        Speaker: Marc Kaducak (Fermilab)
      • 08:15
        Organization of Workshop, Roles and Responsibilities 30m
        Workshop structure and who does what/when
        Speaker: Keith Molenaar
        Slides
      • 08:45
        Risk Assessment Exercise I 15m
        Risk assessment exercise to raise awareness on our own internal risk assumptions and biases
        Speaker: Keith Molenaar
      • 09:00
        PIP II Overview 30m
        High-level scope of project, organizational structure of project team, summary of top risks/risk categories
        Speaker: Marc Kaducak (Fermilab)
        Slides
      • 09:30
        PIP II Risk Management 30m
        General structure and status of PIP II risk management approach
        Speaker: Lucas Taylor
        Slides
    • 10:00 → 10:15
      Break 15m
    • 10:15 → 12:00
      Risk Session #1: Conventional Facilities

      Facilitator Keith Molenaar, note-taker Allan Rowe

      • 10:15
        Technical Scope and Schedule Review 30m
        Brief summary of the technical scope of each system. Discuss key assumptions for scope, design, estimate and/or schedule. Present key system interfaces. Can present categories of risks, but not individual risks.
        Speaker: Steven Dixon (Fermi National Accelerator Laboratory)
        Slides
      • 10:45
        In-Depth Risk Review 1h 15m
        • Review major existing risks. • Invitation to identify new risks, particularly from external participants. • Review existing risk handling strategies, quantify effectiveness of mitigation actions, and capture any new risk handling strategies.
    • 12:00 → 13:00
      Lunch 1h
    • 13:00 → 14:00
      Risk Session #1: Conventional Facilities: (Continued)

      Facilitator Keith Molenaar, note-taker Allan Rowe

      • 13:00
        In-Depth Risk Review (continued) 1h
    • 14:00 → 15:30
      Risk Session #2: Accelerator Systems, Installation & Upgrades

      Facilitator Keith Molenaar, note-taker Alex Martinez

      • 14:00
        Technical Scope and Schedule Review 30m
        Brief summary of the technical scope of each system. Discuss key assumptions for scope, design, estimate and/or schedule. Present key system interfaces. Can present categories of risks, but not individual risks.
        Speakers: Fernanda Gallinucci Garcia (Fermilab), Dr Ioanis Kourbanis (Fermilab), Paul Derwent (Fermilab)
        IC-Risk
        Slides
      • 14:30
        In-Depth Risk Review 1h
        • Review major existing risks. • Invitation to identify new risks, particularly from external participants. • Review existing risk handling strategies, quantify effectiveness of mitigation actions, and capture any new risk handling strategies.
  • Friday, 13 July
    • 08:00 → 10:45
      Risk Session #3: SRF and Cryo Systems

      Facilitator Keith Molenaar, note-taker Jeremiah Holzbauer

      • 08:00
        Risks from BARC and RRCAT 30m
        Speakers: Mr Satish Chandra Joshi (Raja Ramanna Centre for Advanced technology), Srinivas Krishagopal (Bhabha Atomic Research Center)
        Slides
      • 08:30
        Risk Viewed from CEA 15m
        Speaker: Olivier Napoly
        Slides
      • 08:45
        Technical Scope and Schedule Review 30m
        Brief summary of the technical scope of each system. Discuss key assumptions for scope, design, estimate and/or schedule. Present key system interfaces. Can present categories of risks, but not individual risks.
        Speaker: Dr Genfa Wu (FNAL/TD)
        Risk Identification
        Slides
      • 09:15
        In-Depth Risk Review 1h 30m
        • Review major existing risks. • Invitation to identify new risks, particularly from external participants. • Review existing risk handling strategies, quantify effectiveness of mitigation actions, and capture any new risk handling strategies.
    • 10:45 → 11:00
      Break 15m
    • 11:00 → 12:30
      Risk Session #4: Project Management Systems

      Facilitator Keith Molenaar, note-taker Arkadiy Klebaner

      • 11:00
        Technical Scope and Schedule Review 30m
        • Brief summary of the technical scope of each system. Discuss key assumptions for scope, design, estimate and/or schedule. Present key system interfaces. Can present categories of risks, but not individual risks.
        Speaker: Marc Kaducak (Fermilab)
        Slides
      • 11:30
        Risks from UK 30m
        Speaker: Mr peter mcintosh (STFC Daresbury Laboratory)
        Slides
      • 12:00
        In-Depth Risk Review 30m
        • Review major existing risks. • Invitation to identify new risks, particularly from external participants. • Review existing risk handling strategies, quantify effectiveness of mitigation actions, and capture any new risk handling strategies
    • 12:30 → 14:00
      Lunch and Preparation of Wrap-Up Presentations

      Technical session leaders prepare for out-briefs

    • 14:00 → 15:30
      Risk Management Summary and Wrap-Up
      • 14:00
        Conventional Facilities Summary 10m
        Summary of key takeaways
        Speaker: Steven Dixon (Fermi National Accelerator Laboratory)
        Slides
      • 14:10
        Accel., Instal. & Upgrades Summary 10m
        Summary of key takeaways
        Speakers: Fernanda Gallinucci Garcia (Fermilab), Dr Ioanis Kourbanis (Fermilab), Paul Derwent (Fermilab)
        121.3, 121.4, 121.5 Slides
      • 14:20
        SRF and Cryo Systems Summary 10m
        Summary of key takeaways
        Speaker: Dr Genfa Wu (FNAL/TD)
      • 14:30
        Project Management Systems Summary 10m
        Summary of key takeaways
        Speaker: Marc Kaducak (Fermilab)
      • 14:40
        Risk Workshop Plus-Delta 20m
        Discussion of the participants’ opinions of the workshop
        Speaker: Keith Molenaar
      • 15:00
        On-going Risk Management Process Improvements 15m
        Observations on the workshop and the project’s risk process
        Speakers: Keith Molenaar, Lucas Taylor
      • 15:15
        Management Assessment and Observations 15m
        Summary remarks and wrap-up
        Speaker: Marc Kaducak (Fermilab)
    • 15:30 → 16:30
      Adjourn (followed by management discussion on next steps)
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