ESH Directors Meeting 2017

24 Apr 2017, 08:00 → 26 Apr 2017, 17:00 US/Central

Curia II (Fermilab - Wilson Hall)

Amber Kenney (Fermilab), Gail Matteson (Brookhaven National Lab), Martha Michels (Fermilab)

Monday, 24 April

Welcome/Register

1 Welcome/Register

Tour: Muon g-2, Dee Hahn

2 Muon g-2 (http://muon-g-2.fnal.gov)

Speaker: Dee Hahn (Fermilab)

URL http://muon-g-2.fnal.gov

Tour: MINOS, Dee Hahn

3 MINOS (http://www-numi.fnal.gov/PublicInfo)

Speaker: Dee Hahn (Fermilab)

URL http://www-numi.fnal.gov/PublicInfo

Tour: Cryo Module Test Stand, Elvin Harms

4 Cryo Module Test Stand (http://fast.fnal.gov)

Speaker: Elvin Harms (Fermilab)

URL http://fast.fnal.gov

Tour: Fermilab Accelerator Science & Technology Facility, Dan Broemmelsiek

5 Fermilab Accelerator Science & Technology Facility (http://fast.fnal.gov)

Speaker: Dr Daniel Broemmelsiek (FNAL/AD/AAP/SRF-ELECTRON)

URL http://fast.fnal.gov

Tour: D0/Tev, Stefan Gruenendahl

6 D0/Tev (https://ed.fnal.gov/programs/tours/dzero.shtml)

Speaker: Stefan Gruenendahl (Fermilab)

URL https://ed.fnal.gov/programs/tours/dzero.shtml

Tuesday, 25 April

07:30 Coffee

Welcome from FNAL COO, Tim Meyer

Welcome to Fermilab from Tim Meyer

slides 2017-04-25-NLESHDs-Welcome.pptx

7 Welcome

Speaker: Tim Meyer (Fermilab)

News from NLDC ExCom, Gail Mattson

Gail Mattson, Chair NLDC ESH Working Group

8 News from NLDC Ex Com

Speaker: Gail Mattson (Brookhaven National)

OIC Recommendations

Session Focus: Sharing response to Report, focusing on impacts and best practices

Report Summary (10 minutes)
• Mary Logue
Lab Response (10-15 min/presentation)
• Sean Whalen, Ames
• Cameron Andersen, PNNL
• Jim Floyd, LBL

slides

• 1) JLab - Reasearch_Safety__052517.pptx
• 2.0) ESH_Manager's_meeting_OIC_slides_April_2017_.pptx
• 2) PNNL - Refreshed_WP&C_Presentation_FERMI_NLDC_workshop_(2).pptx
• 2) PNNL - WPC_today_and_tomorrow_revX_(2).pptx
• 3) LBNL_OIC_ESH_Directors_Workshop_04252017.pptx

9 OIC Recommendations

Speakers: Cameron Anderson (PNNL), Jack Salazar (LBL), Mary Logue (Jefferson Lab), Sean Whalen (Ames)

10:00 Break

Pressure Safety

Session Chair: Mary Logue
Session Period: 1 Hour 45 Minutes
Session Focus: Pressure Safety & implementation of 10 CFR 851 with a focus on R&D (not building systems) – best practices/novel approaches to implementation, including training, operator /owner inspections, and LOTO.

Brief Updates – Recent Activity/Status (10 minutes each)
• JLab – Mary Logue
• ORNL – John Powell
• ANL – Betsy Dunn
• LLNL – Frances Alston (SME to call in)
• PNNL – Cam Andersen
Discussion - Challenges and Best Practices and Path Forward (45 minutes)
• Qualification of designers, owners, operators – Any novel or particularly effective approaches?
• In service inspections – how best to accomplish this, when independent, external resources don’t encounter some of our unique parameters of our systems
• How are pressure vessels brought in by Users incorporated into your programs?

slides

• 1) JLab - ESHWG_Pressure_System_JLab_042517.pptx
• 2) ORNLPressureSafety.pptx
• 3) Argonne_Pressure_Safety.pptx
• 4) LLNL_Pressure_Safety_Best_Practices_(003).pdf
• 5) PNNL_Pressure_Safety_Program_Overveiw_(NLDC_April_2017).pptx
• AccidentsCompilation_June'16.pdf

10 Pressure Safety

Speaker: Mary Logue (JLab)

Slides ORNLPressureSafety.pptx

12:00 Lunch

Wilson Hall Cafeteria

Electrical Safety

Session Focus: Programs Issues/Challenges and Sharing of Best Practices.

Program Issues/Challenges (15 min/topic to include any Q&A)
- Results of PNNL’s LOTO Program Common Cause Review – Eric Damberg, PNNL WSH Manager
- Legacy Conditions – John Powell, ORNL ESH Director
- Results of BNLs Elec Safety/LOTO External Review – Gail Mattson BNL ESH Director
- FERMI 2015 LOTO Motorized Disconnect Incident - John Anderson

Best/Novel Practices (15 min/topic to include any Q&A)
- PNNL’s “Hazardous Energy Control Determination Process” – Jason Sweesy, PNNL LOTO SME
- Proximity Meters – John Powell ORNL ESH Director
- Do they compromise safety?
- Site policies for use?
- New Technologies (e.g.: Bluetooth)

Roundtable Discussion Topic (15 Min)
- How can we lead and demonstrate for DOE Best in Class LOTO Program Performance?

slides

• 1) PNNL_-_APR_2017_NLDC_Meeting_(PNNL_LOTO).pptx
• 2) ORNLElectricalSafety.pptx
• 3) BNL_LPWG_and_Newsletter_April_2017.pptx
• 3) LOTO_Newsletter_issue_15_Final.pdf
• 3) LOTO_Newsletter_issue_16_Final.pdf
• 5) PNNL_-_HECD_Presentation.pptx
• 6) ElectricalSafetyProxIndicators.pptx
• Final_Agenda_Electrical_LOTO_April_17_WG_Mtg.docx
• FNAL_-_MI-65_LOTO_Incident_ESH_Directors_Meeting.pptx

11 Electrical Safety

Cameron Andersen, lead John Powell Gail Mattson

Speakers: Cameron Andersen (PNNL), Gail Mattson (Brookhaven), John Powell (ORNL)

Slides

• APR_2017_NLDC_Meeting_(PNNL_LOTO).pptx
• BNL_LPWG_and_Newsletter_April_2017.pptx
• Final_Agenda_Electrical_LOTO_April_17_WG_Mtg_Rev0.docx
• HECD_Presentation.pptx

14:45 Break

Machine Guarding

Session Focus: Machine guarding program challenges, lessons learned, and sharing of best practices

Program Updates and Lessons Learned
ANL – Betsy Dunn (30 minutes)
BNL – Gail Mattson (10 minutes)
FNAL – Mike Bonkalski (10 minutes)

Discussion – Challenges, lessons learned, and best practices
Qualification of workers
Training of workers (machine operators, machine custodians/supervisors)
Complacency
Hazard identification and control
Anti-restart and Emergency stops – when to use them

slides

• Argonne_Machine_Tool_&_Equipment_Program_Improvements.pptx
• BNL_Machine_Shop_Safety_Handout.pptx
• FNAL_-_Machine_Guarding_-_Fermilab_Program_Update.pptx

12 Machine Guarding

Betsy Dunn, lead Gail Mattson Mike Bonkalski

Speaker: Betsy Dunn (ANL)

Slides

• 2017_ES&H_Directors'_Workshop_-_Machine_Guarding_Agenda_April_25.docx
• Argonne_Machine_Tool_&_Equipment_Program_Improvements.pptx
• BNL_Machine_Shop_Safety_Handout.pptx
• Hor-Bandsaw_(DO-ALL),_Model_C-1216M_Serial_374-78115,_Building_363-B_Hi-Bay.docx

Open time for Discussion

18:00 Social Dinner - Granite City Brewery

Granite City Brewery

Wednesday, 26 April

08:00 Coffee

Work Planning & Controls

Session Focus: WPC efforts targeting - ISM at the workplace, challenges and best practices, collaboration moving forward

Brief Updates – Recent Activity/Status (10 minutes each)
LBNL – Andrew Peterson
ANL – Betsy Dunn
Ames – Sean Whalen

Discussion - Challenges and Best Practices and Path Forward (60 minutes)
Management of Change - How do you know all risks considered especially for research operations?
Qualification of workers, including students – Any novel or particularly effective approaches?
Risk-based application of controls – What are critical elements that support determination?
“Skill of the researcher” – How do we account for? Connection with OIC initiative?
Future Workshop in Summer – Is there a need? If so, what are the potential areas of focus?
8

slides

• 1) LBNL_WPC_journey_jf_(1).pptx
• 2) Argonne_WPC_Update.pptx
• 3) AMES - ESH_Manager's_meeting_WPC_slides_April_2017_.pptx
• Refreshed_WP&C_Presentation_FERMI_NLDC_workshop_(2).pptx

13 WP&C

Jack Salazar, lead Betsy Dunn Frances Allston

Speakers: Betsy Dunn (ANL), Frances Alston (LLNL), Jack Salazar (Berkley)

Slides Argonne_WPC_Update.pptx Proposed_WPC_Agenda_April_26_v3.docx

10:00 Break

Evoluntionary/Revoluntionary Contract

Brian Sherin

slides FNAL_Evolutionary_Contract.pptx NLDC_ESH_RWG_Presentation.pptx

14 Evolutionary/Revoluntionary Contracts

Brian Sherin, lead Amber Kenney Gail Mattson Mary Logue

Speaker: Brian Sherin (SLAC)

12:00 Lunch

Wilson Hall Cafeteria

ES&H Organization

Session Focus: ESH organization – pros and cons of the centralized model and what it takes to get there

Brief Updates – Status of our organization (20 minutes each)
FNAL – Martha Michels
BNL – Gail Mattson
ANL – Betsy Dunn

Discussion – No one model is perfect (45 minutes)
The pros and cons of a centralized model
How to move from one model type to another
Gaining the support of your site office – does it matter?
Direct and indirect costs – the model you use may make it harder (or easier) to understand who pay

slides

• 1) Martha's Presentation
• 2) Gail's Presentation
• 3) Argonne_HSE_Reorganization.pptx
• Final Agenda for ESH Organization Session
• High Level Org - Ames Lab
• High Level Org - Argonne Lab
• Org Chart - Ames Lab
• Org Chart - Argonne Lab
• Org Chart - Berkeley Lab
• Org Chart - BNL
• Org Chart - Idaho Lab
• Org Chart - JLab.pdf
• Org Chart - NETL
• Org Chart - ORNL
• Org Chart Picture - Idaho Lab
• Org Chart - PNNL
• Org Chart - PPPL

15 ES&H Organizations

Martha Michels, lead Betsy Dunn Gail Mattson

Speakers: Betsy Dunn (ANL), Gail Mattson (Brookhaven National), Martha Michels (ESH&Q - Fermilab)

Slides Argonne_HSE_Reorganization.pptx

14:45 Break

Wrap up